Hello, there.

• Enter the URL
• Enter your email and password

When you enter the URL of your website, you have to login using email and password. The login type will be selected automatically from the email address.

After successfully logging in, you will see the Dashboard. Here you will see the number of Total Rooms, Total Tenants, Occupied Rooms, and Active Tenants. You can click on View Details on any of these boxes and you will be directed to the appropriate page. Below these boxes, you will also be able to see the Due Rents of the current month and Total Rents you are supposed to receive for the current month. Beside that you will be able to see the Due and Total rents of the previous month. Below that you will see the Total Utility Bills Overall, Total Expenses Overall, Total Due Rents Overall, and Total Rents Overall.

At the top right corner, you will see an icon that if you click, it will lead to two options:

• Profile Settings: Here you can change your username and password. Just type in your old password along with your new password and click on Update to save changes.
• Logout: Just click on this button to successfully log out of the system.

On the left of the screen, you will be able to see the Main Navigation panel that will lead you to all the other sections on the website.

ⅰ. Generate Invoice

In this page, invoices can be generated for tenants.An invoice will be created for each tenant with a designated number, which you will be able to see in the list of tenant invoice, monthly invoice and all invoice.

There are three sections with different filters. They are:

• Date Range: In this section, invoices can be generated for a single tenant between the selected time period (date range). Select the name of the tenant from the drop down menu, select status (due or paid), date range & due date. Then hit “Generate Time Period Invoice” and it will be listed in the tenant invoice & all invoice.
• Multiple Months: In this section, invoices can be generated for multiple months for a single tenant. Select the name of the tenant from the drop down menu, select status (due or paid) & select the months & due date. Then hit “Generate Single Tenant Invoice(s)” and it will be generated.
• Single Month: In this section, monthly invoices can be generated for multiple tenants. Select the name of the tenants from the drop down menu, select status (due or paid), select month & year and due date. Then hit “Generate Time Monthly Invoice” and it will be generated.

ⅱ. Monthly Invoice

By default, this page will show the yearly and current month's monthly rent obligations and payments. You may find the tenant's name, invoice number, room, amount, status (due or paid), date of update, and the person who modified the entry in each entry. There is a search option in this box's upper right corner as well. You will also be able to see the due and paid rent amounts of the selected month in the orange and blue boxes at the bottom right of the page. You can select a different month and year by typing in the top right box. Then hit Show.

Each tenant's name, address, date of invoice creation, payment due date, status (paid or due), month and year, amount of rent, and the estimated total amount due are all listed on a separate page that you can access by clicking on the invoice number next to each tenant's name. Click “Print” in the top right corner to print the invoice and give it to the tenant.

This page contains,

• List and View Monthly Invoice
• You can search for monthly invoice by entering a specific keyword
• Action (Send SMS, Show invoices in PDF and email, Update Service and Status & Remove)
• Copy, Print and Download as CSV, Excel & PDF

ⅲ. Tenant Invoice

This page will by default display invoices for the chosen tenant. In each entry, you can see the name of the tenant, the invoice number, the room, the amount, the status (due or paid), the date of change, and the person who made the modification. In the top right of this box, there is also a search option. In the orange and blue boxes at the bottom right of the page, you can also view the selected tenant's due and paid rent amounts. A different renter can be chosen in the box at the upper right. then press Show.

You can access the separate page with each tenant's information by clicking on the invoice number next to their name. This page includes each tenant's name, address, date the invoice was created, payment due date, status (paid or due), month and year, amount of rent, and the estimated total amount due. To print the invoice and give it to the tenant, click “Print” in the top right corner of the page.

This page contains,

• List and View Tenant Invoice
• You can search for tenant invoice by entering a specific keyword
• Action (Send SMS, Show invoices in PDF and email, Update Service and Status & Remove)
• Copy, Print and Download as CSV, Excel & PDF

ⅳ. All Invoice

A list of all the invoices, both those that are due and those that have already been paid, can be found on this page. The tenant's name is displayed next to their invoice number, along with the room, amount, status (due or paid), creation and update dates, and the person who modified the information. There are also columns for whether email/sms were sent for the invoice. To send SMS, see invoices in PDF and email, update service and status, or delete an entry, click Actions on the right. To view more information and print an invoice, simply click on the number.

Each tenant's name, address, date of invoice creation, payment due date, status (paid or due), months and year, amount of rent, and the estimated total amount due are all listed on a separate page that you can access by clicking on the invoice number next to each tenant's name. Click “Print” in the top right corner to print the invoice and give it to the tenant.

This page contains,

• List and View All Invoice
• You can search for monthly invoice by entering a specific keyword
• Action (Send SMS, Show invoices in PDF and email, Update Service and Status & Remove)
• Copy, Print and Download as CSV, Excel & PDF

Here you will see a list of all rooms with their daily as well as monthly rent, floor number/name, remarks and the date of update. You can also see the status (Occupied/Unoccupied) of the room. On the right side of each entry, there is an Action button. On the top right, there is a search bar and on the top left corner there is an Add Room button. Clicking the Add Room button, takes you to a page where you can add room here.

This page contains,

• List and View Room
• You can search for room by entering a specific keyword
• Action

  ⬜ Occupied Room - Edit ,Vacant room

  ⬜ Unoccupied Room - Edit, Assign Tenant and Remove

• Add Room: Open a page with a form to add a new room, Required Information:

  ⬜ Room Number/Name

  ⬜ Daily Rent

  ⬜ Monthly Rent

  ⬜ Floor Number

  ⬜ Remarks

• Copy, Print and Download as CSV, Excel & PDF

Here you will see a list of all tenants, alongside information like bed and room number, picture, contact and emergency person, emergency contact, id number, id type, status (active/inactive) and date of update. Every entry has an Action button.

On the top left corner, there is an Add Tenant button. Clicking the button takes you to a page with a form for adding a new tenant. To add a new tenant, fill out the form in this page with the necessary details, including name, contact information, occupation, assigned room, status (active/inactive), lease period, emergency contact information, id number, email, password, profession and other personal information of the tenant. You can create an ID type in Settings->ID Types. Hit submit and you will be directed to the 'View all tenants' page where you will be able to see the new entry.

◈ If no room is selected when adding a tenant, the tenant is added as inactive otherwise, you must choose a room from the pst of available rooms.

◈ Tenant email and Tenant password should be put in only if you want login for that tenant.

◈ You can select a profession from the dropdown which is given from the beginning. You can create a profession on your own from Settings -> Profession.

◈ You can select an ID type from the dropdown which is given from the beginning. You can create an ID type on your own from Settings->ID Types.

This page includes,

• List and View Tenant
• You can search for tenant by entering a specific keyword
• Action (Details, Show ID Image, Change ID Image, Change Tenant Image, Lease Period, Edit, Deactivate and Remove)
• Add Tenant: Open a page with a form to add a new tenant, Required Information:

  ⬜ Name

  ⬜ Mobile

  ⬜ Image

  ⬜ ID Type

  ⬜ ID Number

  ⬜ ID Image (Front and Back)

  ⬜ Address

  ⬜ Profession

  ⬜ Room

  ⬜ Lease Period

  ⬜ Email

  ⬜ Password and other personal information

• Copy, Print and Download as CSV, Excel & PDF

ⅰ. Utility Bill

In this section, you can view all of your utility bills which are for the landowner/admin to keep track of the utility bills of the establishment. along with information about their status, creation, and updating. Details include the bill category, month, year, amount, status,create date, update date and more. To edit the information, change a bill's status (due to paid), or remove one particular bill from the list, click on the actions button on the right. A search bar with a keyword search function is located in the top right corner of the screen. The "Add Utility Bill" button is located in the top left corner and clicking it takes you to a page where you can add utility bills.

To add a new Utility Bill, fill out the form in this section with Utility Bill Category (water, electricity, gas etc created in Utility Bill Categories), year, month, amount and status (due or paid). Then hit Submit and the bill will be added to the list of all utility bills.

This page includes,

• List and View Utility Bill
• You can search for utility bill by entering a specific keyword
• Action (Edit, Change Image & Remove)
• Add Utility Bill: Open a page with a form to add a new utility bill, Required Information:

  ⬜ Utility Bill Category

  ⬜ Year

  ⬜ Month

  ⬜ Amount

  ⬜ Utility Bill Image

  ⬜ Status

• Copy, Print and Download as CSV, Excel & PDF

ⅱ. Utility Bill Category

Here, you can see all the various utility bill categories, along with the creation and update dates for each one. To change the name of any specific category, click Actions. You can add new bill categories using the box on the right. Simply enter the category name and press submit to add it to the current list.

This page includes,

• List and View Utility Bill Categories
• You can search for utility bill category by entering a specific keyword
• Action (Edit & Remove)
• On the right box where can add new utility bill category
• Copy, Print and Download as CSV, Excel & PDF

The list of all complaints is available on this page with their details, status (open/close), tenant name, create & update date. Every entry has an Action button. You can see details and can reply also close the opened complaints. On the top left corner there is an Add Complaint button, clicking on this takes you to a page where you can add a new complaint here.

This page includes,

• List and View Complaints
• You can search for complaint by entering a specific keyword
• Action (Details, Reply & Close)
• Add Complaints: Open a page with a form to add new complaint, Required Information:

  ⬜ Tenant

  ⬜ Subject

  ⬜ Picture

  ⬜ Video relate to complaint

  ⬜ Details

• Copy, Print and Download as CSV, Excel & PDF

All of the notices are displayed here both for hotel staff and tenants. Staff requires the appropriate permission to view notice, while tenants can view notice by default. Any important announcements from the hotel will be made and displayed here. Staff with necessary permission only can create, edit and remove a notice here. The "Add Notice" button is located in the top left corner and clicking it takes you to a page where you can add notice. By entering the necessary details, you can create notices in this section. The new notice will then be added to the list of notices after you click Submit.

This page contains,

• List and View Notice
• You can search for notices by entering a specific keyword
• Action (Reply, Remove)
• Add Ticket: Open a form to add new notice, Required Information:

  ⬜ Title of the notice

  ⬜ Body of the notice

• Copy, Print and Download as CSV, Excel & PDF

ⅰ. Rent

This page will show the monthly rental report that the system automatically generates. For each individual entry, you can view the amounts, status (due/paid), tenant, services, and their cost along with the date, month and year. You can enter a year in the search field in the top right corner. You can see and download the generated Excel file of the rental report for that year.

The page contain,

• List and View Rental Report
• You can search for rental report in specific year
• Download as Excel (.xls)

ⅱ. Expenses

The system's automated monthly expense report will be displayed on this page. You can see the amounts, names, and descriptions of each individual entry, as well as the date, month, and year. In the search box in the top right corner, you can type a year.You can see and download the generated Excel file of the expenses report for that year.

The page contain,

• List and View Expenses Report
• You can search for expenses report in specific year
• Download as Excel (.xls)

ⅲ. Utilities

The system's automated monthly utility bill report will be displayed on this page. You can see the amounts, utility bill category, status (due/paid) of each individual entry, as well as the date, month, and year. In the search box in the top right corner, you can type a year.You can see and download the generated Excel file of the expenses report for that year.

This page contain,

• List and View Utility Bill Report
• You can search for utility bill report in specific year
• Download as Excel (.xls)

This page will show the monthly accounts that the system automatically generates. You can view the total, paid, and outstanding balance for each month and year for each individual entry. There is a search bar in the top right corner where you can enter a year and get an account for that year.

Allows admin to keep track of the expenses of the establishment. The list of all expenses is available on this page. Each entry will have the name of the expense, month, year, amount, creation and update dates and description. To edit any information or remove an entry, click Action on the right A search bar is located in the top right corner.The "Add Expenses" button is located in the top right corner and clicking it takes you to a page where you can add expenses.

By entering the necessary details, you can create new expenses in this section. The expense will then be added to the list of expenses after you click Submit.

The page contains,

• List and View Expenses which is for the landowner/admin to record the establishment's expenses.
• You can search for expenses by entering a specific keyword
• Action (Edit & Remove)
• Add Expenses: Open a page with a form to add a new expenses, Required Information:

  ⬜ Name of the expenses

  ⬜ month

  ⬜ year

  ⬜ amount

  ⬜ description

• Copy, Print and Download as CSV, Excel & PDF

ⅰ. Staff

Here you can view the entire staff list, along with their roles, mobile numbers, usernames, passwords, statuses (active or inactive), information of create and update. The system will automatically generate an ID and password when you create a new employee. The staff member's account can be used to change the password, but the username cannot.

To change their information, remove them from the list, or change their permissions, click on Actions. All of the website's pages are listed when you click on Permissions. Check the boxes next to those names to select which pages the staff member will have access to, and then click on Update.

The "Add Staff" button is located in the top left corner and clicking it takes you to a page with a form to add new staff. When you employ a new staff member, you can add them to the system by filling out the form in this section. Then click on submit and the bill will be added to the staff list.

The page includes,

• List and View Staff
• You can search for staff by entering a specific keyword
• Action (Edit, Active/Deactive & Remove)
• Add Staff: Open a page with a form to add a new staff, Required Informtaion:

  ⬜ Name

  ⬜ Role

  ⬜ Email

  ⬜ Password

  ⬜ Mobile Number

  ⬜ Permission

  ⬜ Status

  ⬜ Remarks

• Copy, Print and Download as CSV, Excel & PDF

Permission:

Authorization given to the staff to access or use specific modules. You can give and also remove permission to access any module for any staff.

ⅱ. Add Staff Payroll

To add a staff payroll, fill out the form in this section by typing in the name of the staff or selecting from the drop down menu. Then select the year, month, amount, and status (due or paid) of the payroll. Then simply hit Submit and it will be listed in the staff payroll page.

ⅲ. Staff Payroll

Here you will see the list of all the staff payrolls next to the staff members' names, along with month, year, amount, date of creation and update. You will also be able to see the status, due or paid. To change the status or edit any other information or to remove an entry from the list, click on Action. On the top right corner, there is also a search bar. You will also be able to see the due and payroll amounts of the selected month in the orange and blue boxes at the bottom right of the page. You can select a different month and year by typing in the top right box. Then hit Show.

• List and View Staff Payroll
• You can search for staff payroll by entering a specific keyword
• Action (Edit & Remove)
• Copy, Print and Download as CSV, Excel & PDF

In this page you can see all the board members with their name, image and position. You can add board members in Settings -> Broad Member.

The page is typically a feature that allows users to keep track of the overall status of their tenants' leases or rental agreements. It allows management to make informed decisions about room availability and rental rates. Every entry has an Action button. There are four sections. They are,

• ➔ tenants whose leases have already expired or about to expire
• ➔ tenants whose leases are about to expire in 30 days or less
• ➔ tenants whose leases are about to expire in 60 days or less
• ➔ tenants whose leases are about to expire in 90 days or less

The page contains,

• List and View Lease Monitor
• Action (Send SMS, Show invoices in PDF and email, Update Service and Status & Remove)
• Copy, Print and Download as CSV, Excel & PDF

ⅰ. Website

There are five forms on this page. The first one on the left is for updating website settings. Here you can change the system name, tagline, address, system font, language ( website language), currency, copyright and copyright URL. Type in the information and click Update.

You can change gmail SMTP settings like SMTP host, SMTP user and SMTP password on the left middle form. On the left bottom, you can change twilio settings like account SID, auth token and twilio phone number. Hit Update to save changes.

In the top right, you can change the logo by uploading an image of the specified dimensions. You can also see the logo preview above. Hit update to save changes.

There is a form for updating favicons on the right bottom. You can change the favicon in the same way as the logo.

ⅱ. Profession

A list of all the professions, along with their creation and update dates, can be found on this page. To edit or remove any information, click on actions. You can add new professions on the right. Simply enter the name and click Submit.

The page contains,

• List and View Profession
• You can search for profession by entering a specific keyword
• Action (Edit & Remove)
• Copy, Print and Download as CSV, Excel & PDF

ⅲ. Sevice

Services which are associated with invoices are listed on this page, along with information about their cost, creation and update dates. Action buttons are present on each entry. The right box allows you to add a new service name with cost. Just type the name and cost then hit submit.

The page includes,

• List and View Service
• You can search for service by entering a specific keyword
• Action (Edit & Remove)
• On the right box, new service can be added
• Copy, Print and Download as CSV, Excel & PDF

ⅳ. ID Type

On this page you will see a list of all the ID types along with date of creation and update. Every entry has an Action button. Click on that button to edit any information or to remove. You can create new ID types on the right box. Simply enter the name and click Submit.

The page contains,

• List and View ID Type
• You can search for ID Type by entering a specific keyword
• Action (Edit & Remove)
• On the right box, new ID Type can be added
• Copy, Print and Download as CSV, Excel & PDF

ⅴ. Payment Method

You can find a list of all the payment methods on this page, along with information about their creation and update dates. Action buttons are present on each entry. You can remove or edit any information by clicking that button. The right box allows you to add a new payment method. Just type the name and hit submit.

The page includes,

• List and View Payment Method
• You can search for payment method by entering a specific keyword
• Action (Edit & Remove)
• On the right box, new payment method can be added
• Copy, Print and Download as CSV, Excel & PDF

ⅵ. Board Member

On this page you will see a list of all the board members along with the date of creation and update. Every entry has an Action button. Click on that button to edit any information or to remove. You can create a new board member on the right box. Simply enter the name, image, position and serial then click Submit.

The page contain,

• List and View Board Member
• You can search for board member by entering a specific keyword
• Action (Edit & Remove)
• On the right box, new board member can be added
• Copy, Print and Download as CSV, Excel & PDF

ⅶ. Profile

On this page, only an admin can change his/her username and password. Staff can only change their password. Simply type in your new desired username and password and hit Update. Changes will be saved. On the top right corner in every page, you will see an icon that if you click. There are also profile setting options along with log out.